The rise in cybercriminal activities has compelled companies as well as the common man to review their information data security strategies. After all, privacy is dear to everyone. Nobody wants their sensitive and confidential data to go into the wrong hands. At times, you not only don’t want to lose the data but also wish to guard it against the eyes of others.
The cyber threat landscape is becoming more complex and hence more challenging to address. Besides, there are many other causes of data loss including accidents, viruses and human error. So, if you’re not an information security expert, it is best to approach a well-reputed mortgage staffing agency that can connect you with professionals who are well-equipped to deal with such situations.
However, there are some measures and precautions that everyone can and should take to protect their information data. Here are some of them.
1#. Backup Often
The most important step to prevent the loss of information is to create regular backups. How often you should backup depends on how much data you can afford to lose in case your system crashes. But it’s recommended to back up early and often to decrease the possibilities of losing important files. You can configure the backup settings manually and if you’re too occupied to do that you can also schedule automatic backups. It’s also important to have an offsite copy of your backup in case of natural disasters which can destroy both your original data as well as backup discs and tapes.
2#. Protect Access to Computers & Mobile Devices
Physical access is among the simplest ways for criminals to steal information data. So do not put desktop systems in places where they are easily accessible. Also, train your employees to log out from the systems if and when they are not using them. For mobile devices, install security apps such as tracking, thumb and face impressions, strong key locks so that even if you forget or lose your mobile, no one can access or misuse it in any way.
3#. Encrypt Data
Encryption is one of the most effective preventive measures you can take against cybercrime. Whenever you store your sensitive data make sure it is end-to-end encrypted. It is particularly important when you’re storing it on or transmitting it through mobile devices. When data is encrypted, criminals cannot decipher it and therefore can’t get any value out of it.
4#. Secure Cloud Applications
There are many advantages of using cloud applications such as Office 365 and G Suite; the users don’t need to download or install anything nor do they need to use memory on their device. But beware that cloud applications also have cybersecurity risks that need to be addressed with cloud security solutions.
5#. Hide Data with Steganography
The steganography software is used in conjunction with the encryption software. The purpose of steganography is to conceal data in other data. For example, you can hide an encrypted text message in another text file, JPG file or MP3 file. Clever use of steganography would hide your data and hence prevent it from being stolen.
6#. Guard Data with IP Security
With network monitoring software, hackers can capture your data when it is traveling over the network. To protect it when it is in transit mode, you can use IPsec (Internet Protocol Security). However, for it to be effective, both receiving and sending systems have to support it. Windows 2000 and Microsoft operating systems that came later have built-in IPsec support.
7#. Use Rights Management to Retain Control
If you need to share or send a particular file to someone but also wish to retain control over it, you can use RMS (Windows Rights Management Services). It allows you to control what the recipients can do with the document. For example, if you send a word document, you can set the rights so the recipient can read the document but not make changes to it. Similarly, you can set documents and messages to expire after a certain time and date so they cannot be used later.